Recruiting Agency Software Features

1. Candidate Management

• Online Registration (via Web/App)
• Profile Management (passport details, education, experience, skills)
• Document Upload (passport, visa, police clearance, medical reports)
• Candidate Tracking (from application to final departure)

2. Job Order & Demand Management

• Job Demand entry from overseas employers
• Candidate matching by skills, age, qualification
• Quotation & approval workflow
• Contract/Offer Letter management

3. Visa & Immigration Processing

• Visa submission and tracking
• Embassy/consular document management
• Smart notifications (visa approved/rejected alerts)

4. Medical & Training Integration

• Medical test results tracking
• Pre-departure training schedule & attendance
• Clearance report generation

5. Flight & Travel Management

• Ticket booking & flight schedule management
• SMS/Email/WhatsApp notifications to candidates
• Final travel list & boarding pass management

6. Finance & Accounts

• Candidate fee collection (visa, medical, ticket charges)
• Invoice generation & payment tracking
• Refund management
• Agency commission calculation

7. CRM & Communication

• Overseas employer database
• Employer–candidate matching system
• Multi-language SMS/Email notification system
• Customer support ticket system

8. Compliance & Reporting

• BMET/Government report generation (e.g. clearance integration)
• RL license renewal reminders
• MIS reports (visa status, candidate pipeline, accounts)
• Audit logs & document archive

9. User Management & Security

• Multi-level access (Admin, Staff, Sub-agent, Employer, Candidate)
• Role-based permissions
• Cloud backup & data security

10. Advanced / Modern Features (Optional)

• AI-based candidate matching (suggesting best-fit candidates for jobs)
• Mobile app for candidates to track their status
• Digital signature & e-contract